Paycode and Work Rule Audit

Purpose

Validate paycode usage, work-rule transfers, visibility, and totals behavior.

How to use this checklist

Run this review with a system administrator, payroll/timekeeping owner, operational manager, and reporting or integration owner. Mark each item Pass, Needs Work, or Not Applicable and capture evidence.

Checklist

• [ ] Paycodes have clear business definitions and eligible populations
• [ ] Duration, amount, and edit types are configured correctly
• [ ] Work rules produce expected rounding, overtime, and deduction behavior
• [ ] Transfer options are limited to valid jobs and cost centers
• [ ] Paycodes appear in the correct timecard and schedule contexts
• [ ] Totals land in the correct categories
• [ ] Manager edits require comments for sensitive paycodes
• [ ] Obsolete paycodes and work rules are retired safely

Minimum evidence to retain

• Screenshot or export of the applicable configuration.
• Test employee, test date, expected result, and actual result.
• Named owner and due date for every failed item.
• Approval showing the business owner accepted the final result.

Stop and escalate when

A failed control could affect payroll, employee access, compliance, or a closed pay period. Do not use production edits as the first test.