Leave Case Management Audit

Purpose

Review leave intake, eligibility, case dates, documents, notifications, and time posting.

How to use this checklist

Run this review with a system administrator, payroll/timekeeping owner, operational manager, and reporting or integration owner. Mark each item Pass, Needs Work, or Not Applicable and capture evidence.

Checklist

• [ ] Case types and reasons match policy
• [ ] Eligibility decisions have supporting dates and evidence
• [ ] Frequency and duration fields are complete
• [ ] Leave time posts to the correct paycode and schedule dates
• [ ] Documents are secured and forwarded only to approved recipients
• [ ] Case notes are factual, dated, and attributable
• [ ] Notifications route to the correct case owner
• [ ] Closed cases are locked from unauthorized edits

Minimum evidence to retain

• Screenshot or export of the applicable configuration.
• Test employee, test date, expected result, and actual result.
• Named owner and due date for every failed item.
• Approval showing the business owner accepted the final result.

Stop and escalate when

A failed control could affect payroll, employee access, compliance, or a closed pay period. Do not use production edits as the first test.